X-Message-Number: 2488 Subject: CRYONICS Invitation to Run for ACS Board From: (Edgar W. Swank) Date: Sun, 12 Dec 93 07:23:22 PST I'm posting the following information in the hopes of attracting some of you, especially members of other Cryonics societies, especially any of you who live in or near the San Francisco Bay Area, to join ACS and run for one of the seven positions on the ACS Board of Governors. At least one current Governor will not be able to serve next year for health reasons. Two or three other governors have been unable or unwilling to attend monthly board meetings with any consistency. So there are definitely openings for persons willing to serve. If you would like to participate in the leadership of a dynamic cryonics organization, and if you have been unable to break into the ruling clique of your present organization, ACS needs you, and perhaps you need ACS. As you can read below, you must become a full member of ACS and notify Peter Christiansen of your intention to run for the Board by December 23, 1993, so please act promptly if you're interested. ==================== ACS Policy for Members Transferring from Other Cryonics Organizations We waive our initiation fee (normally $1000, or $78/year for 4 years) for anyone who is a full or suspension member of another cryonics organization. We impose no requirement to drop your membership in any other organization. Our full member dues are $300 a year, or $30/month (billed), or $25/month (pre-authorized monthly Visa/Mastercard charges). ================== American Cryonics Society P.O. Box 1509, Cupertino, CA 95015 Phone (408) 734-4200, FAX (408) 734-4441 CALL FOR CANDIDATES November 29, 1993 Dear ACS Member: Any full member of the American Cryonics Society may stand for election to the office of Governor. The date, time, and place for this year's election has not yet been determined. Elections are held yearly, near the end of January. Peter Christiansen is Chairman of the Election Commissioners and will supervise the distribution of ballots and candidates election literature as well as the ballot count. Peter's address is 41 Sunrise Lane, Lafayette, CA 94549, phone (510) 943- 7731. Other Election Committee members are John Day and Jerry White. Full ACS members who wish to run for Governor and have their names appear on the printed ballot should notify Peter of this fact no later than midnight December 23, 1993. Candidates will have two opportunities to have election material which they have prepared and had printed, be mailed to voters. The first mailing is to allow candidates to provide voters with election material. The second mailing is to allows them to respond to the election literature of other candidates if they choose. Names, addresses, and phone numbers of members will not be distributed to the candidates. Deadline for receipt of candidates' material for the first mailing is midnight, December 21, 1993. One hundred fifty copies of each item to be mailed must be received by Peter Christiansen at his home address no later than that date and time. Material received after that date will not be included as part of this first mailing. Ballots will not be sent with this first mailing. The deadline for receipt of candidates' material for the second mailing is midnight, January 14, 1993. One hundred fifty copies of each item to be mailed must be in possession of Peter at his home address no later than that date and time. This mailing is to let candidates respond to election material sent out by other candidates in the first mailing. A copy of the election procedures is enclosed, along with a paper by John Day on election principles. These principles have been adopted as election guide lines. Long life, Jim Yount Vice President =================== The following motion modifying the above was passed at the ACS Board meeting of 12/10/93. MOTION Edgar Swank moved and Jim Yount seconded a motion for an addition to the Election Procedures for 1994 as distributed in the mailing from ACS of November 29, 1994. Resolved: In addition to the procedure whereby a candidate may have any amount of printed material distributed to voters by providing 150 copies (at their own expense) and payment for postage, candidates shall have the alternative of providing a brief statement (up to 200 words) which shall be copied and mailed to voters at ACS' expense. Such statements from multiple candidates may be combined on (a) single sheet(s) of paper at the discretion of the Chairman of the Election Commissioners. However, ACS will only copy and mail such statements if there are more than seven (7) Board candidates. If this motion is passed, all full members shall be notified of this change by an immediate mailing. =================== Also passed at the 12/10 board meeting were motions 1) requiring as a condition of membership that members agree to submit disputes with ACS to binding arbitration, and 2) to include language in our by-laws (as soon as we can get it from our attorney) to limit personal liability of Governors. ==================== Detailed Election Procedures for ACS Election 1994 A. Three election committee members shall be appointed by the ACS President. Should the President be unavailable to make such appointments, this duty shall fall upon the Vice President. These election committee members are synonymous with the Nominating Committee called for in our by-laws. B. From among the committee members the ACS President shall appoint a Chairperson. If the President is unavailable to make such appointment, this duty shall be performed by the Vice President. Should both the ACS President and Vice President fail to make such appointment, then the committee shall choose their own Chairperson. Should committee members resign before the election, the Committee Chairperson shall appoint a replacement. Should the Chairperson resign, the Vice-Chairperson shall serve as Chairperson. Should all committee members resign, the ACS President shall appoint a new committee. 1. A unique and secure mailing address shall be used to receive ballots. 2. Deadlines for filing for office of Governor and for getting election material to the Election Committee Chairperson for mailing to voters, will be established and published to members. 3. The Board shall empower the Election Committee to decide all matters pertinent to the ACS election. Only the Election Committee Chairperson may make decisions regarding interpretation of ACS by-laws, Board resolutions, or Committee rules as they apply to the ACS election. 4. The Committee Chairperson shall make two mailings to voters. The first mailing shall consist of a list of candidates accompanied by any candidate statements and other election material received from candidates. If no election material i s provided to the Chairperson by any candidate he/she has no obligation to send out this "first" mailing. The second mailing shall consist of a ballot along with any additional material which candidates wish to have distributed to voters. Only candidates who submitted material for the first mailing may submit material for the second mailing. This second mailing shall follow the first by about two weeks. One hundred fifty copies of all materials to be submitted are to be delivered to the Chairperson. 5. The Committee Chairperson, or any other Committee Member, does not have the responsibility to make judgments on the appropriateness of any of the election materials submitted. The Committee Chairperson has no responsibility for errors or omissions. The Chairperson is encouraged to consult with the ACS attorney on any matters pertaining to the election which he/she thinks appropriate. Candidates may include any materials they deem appropriate in their election material. They shall be charged for the amount of postage necessary to mail out their material. The Election Chairperson shall be the judge as to proper apportionment of postage. 7. In recognition of the confidential and proprietary nature of information concerning our members, no names, addresses, telephone numbers, or other information on our members shall be distributed to candidates for the purpose of solicitation of votes. 8. Ballots shall not be opened until 1:30 p.m. the day of the election and then only with two or more election commissioners or alternates present. Should there be only one election commissioner present, he or she may appoint an alternate commissioner for purpose of ballot count and verification only. 9. Ballots, after counting, shall be sealed in a large envelope and retained in the possession of the Election Chairperson. These shall be turned over to the Chairperson for the next election when the new Chairperson is appointed. Ballots shall be retained for at least one year. They may be destroyed only when advised by the ACS attorney that it is proper to do so. The Chairperson shall have no liability, apart from due care, for storing these records. 10. Copies of these election rules shall be distributed to all members. 11. Members may FAX their ballots to the Committee Chairperson. The Chairperson shall determine the validity of all such ballots and if valid, so certify. The Chairperson shall place these ballots in individual envelopes when received and seal the envelopes. 12. For purposes of this election, the Board shall not accept any memberships after January 14, 1994. 13. Any person who wishes to re-cast his/her ballot after it has been mailed to the Election Committee Chairperson may do so by requesting a new ballot. An effort will be made to distribute a new ballot in time for the member to vote and re-mail; however, such requests could result in the new ballot not arriving in a timely manner. 14. When a voter has mailed a ballot and wishes to substitute another, the ballot bearing the latest postmark will be counted. 15. If a voter who has previously mailed a ballot attends the ACS General Meeting, he may request the envelope containing his ballot be returned and may then make a new ballot. 16. Only ballots where the name of the voter(s) appears on the envelope containing the ballot(s) will be counted. The envelopes will be separated from the ballots by the Election Commissioners, as the first step of the counting process. They are to do this without noting the way the members vote. Full members who plan on bringing their ballots to the meeting should be sure to be on time. Once the Election Committee Chairperson declares balloting over, the commissioners will retire to another room to count ballots. No further ballots will then be accepted. 18. Ballots which are hand delivered must be brought to the meeting by the voter or a voting member of his family only. 19. Ballots should not be mailed to any ACS office, Officer, or Governor. Ballots brought to the meeting by Officers or Governors other than ballots for that Officer or Governor or his family will not be counted. 20. The determination that any of these rules is not lawful shall be made only by the ACS attorney, unless by court order. If one or more of these rules are found to be unlawful, the validity of the other rules is not effected. -- (Edgar W. Swank) SPECTROX SYSTEMS +1.408.252.1005 Cupertino, Ca Rate This Message: http://www.cryonet.org/cgi-bin/rate.cgi?msg=2488