X-Message-Number: 4373
Date: 08 May 95 09:46:04 EDT
From: "Kent, Saul" <>
Subject: Houston Conference

	I'm pleased that a cryonics/life extension group has formed in
Houston.
	I'm also pleased that a conference is planned for next October. I
plan to attend the conference and would be happy to promote it in LIFE
EXTENSION MAGAZINE (LEM) through a newsletter called Life Extension
Events. Each issue of LEM is sent to at least 30,000 people every month.
	As someone with considerable experience in putting together
conferences, I have the following suggestions:
	1) You *must* make your arrangements with a hotel as soon as
possible. You have relatively little lead time and many hotels may already
be completely booked for the dates you want.
	2) I advise using a hotel near Houston International Airport. This
will help those who fly in from out of town to attend the conference.
	3) I suggest that you go to several hotels near the airport and
get them to give you competitive rates for the conference.
	4) I think it is important that you come up with a preliminary
program for the conference by the end of May and a "final" program by the
end of June.
	5) I suggest get a get a brochure printed for the conference by
no later than the end of July and that it be distributed to all pertinent
groups and individuals immediately thereafter.
	6) Before you have a brochure available, you should send notices
of the conference, and opportunities to register for it, to all pertinent
groups, forums, and individuals.
	7) You should have tables/exhibit hall booths paid for by
organizations and appropriate room for them. You need to start soliciting
commitments from groups for these tables/exhibit hall booths right now. 
	8) It is also important to leave enough time on the program to
enable registrants to visit the tables/exhibit hall booths.
	9) I suggest you have one or more panel discussions at the
conference. (I recently directed a conference that consisted *only* of
panel discussions, which are sometimes more compelling than single
speakers.
	10) I suggest you have at least one microphone in the audience
and that you leave enough time for questions from the audience after (and
sometimes even during) presentations.
	Good luck.

---Saul Kent


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